Conveyancing Assistant

Reporting To:  Conveyancing Fee Earner

Purpose: As a Conveyancing Assistant, you will support Conveyancing Fee Earners on residential property files from instruction through to exchange and completion. You will provide accurate, timely administrative and case-progression support, so clients have a smooth, well-communicated transaction.

This role involves but is not limited to:

File Opening and Management

·         Open files on the case management system and set up paper files where required.

·         Carry out ID and conflict checks

·         Update file checklists ready for exchange and completion

·         Prepare files for the archive procedure

Case Progression

·         Apply for searches

·         Complete and submit Land Registry forms

·         Keep up to date with the stage of each conveyancing file and chase progress proactively.

·         Liaise with site offices and developers’ solicitors where required

 Client and third-party communication

·         Update the client portal

·         Provide clients, estate agents, and mortgage brokers with regular updates

·         Take accurate messages for the Fee Earner when speaking with clients

·         Greet clients and collect initial paperwork when required

 Administration and Support

·         Cover telephone and email diverts

·         Photocopy, file and scan documents

·         Ensure all files and inboxes are kept tidy and up to date

 Compliance and Development

·         Make sure SLA’s and compliance requirements are met.

·         Keep up to date with industry and legal changes

·         Complete accreditation and internal training within required timeframes

Requirements:

·         Previous residential conveyancing or wider legal experience

·         Legal qualification or working towards – CILEX/CLC/Law Degree

·         High levels of organisation and administration skills

·         High attention to detail and accuracy

·         Ability to work under pressure and to tight deadlines

·         Ability to work independently and as part of a team

Company Core Values:

·         Aspire: To challenge convention, an entrepreneur with energy for change. To be the best that we can be

·         Integrate: Bring together people and systems into a cohesive force

·         Innovate: To creatively evolve our working practices, use our revenue and resources in a virtuous cycle of improving our people, systems and growth

·         Commit: To delivering excellent client experience and working with integrity, investing in long term relationships, creating a strong market position and delivering sustained commercial advantage